What happens to the advance if the client cancels the event?

Whatever the contract says. A standard structure is a graduated cancellation policy: full refund of the advance if cancelled well in advance, partial refund inside a shorter window, and full forfeiture (or even balance owed) if cancelled within a few days of the event when the vendor has already committed non-refundable costs. Do not leave this blank — 'we'll figure it out if it happens' is exactly where 90% of event disputes come from.

Who owns the photographs / video footage after the event?

Under the Copyright Act, 2000, the photographer or videographer holds the copyright unless they assign it in writing to the client. If the client wants full ownership (right to reuse, licence to third parties, sell prints, etc.), include an express written IP-assignment clause. If a usage licence is enough for the client's needs (personal use, social media), spell out the licence scope explicitly and any restrictions on the photographer's own portfolio use of the images.

Events, Entertainment & Media

Events and media agreements — event / photography contracts, videography, catering, décor and stage arrangements, MC and DJ services, media / TV advertising, film production, artist appearance, PR and press contracts — are what turn one-day (or one-project) high-stress activity into a manageable business. Because most of these engagements involve a fixed date, non-refundable venue / vendor costs already committed, and a client whose emotional investment in the event is high, the single most important contract clauses are the cancellation policy (who bears the sunk cost if the event is called off) and the deliverables definition (exactly what the client is buying).

Stamp & registrationMost event / media contracts run on Tk. 300 non-judicial stamp. Where the deliverable includes copyrightable material (photographs, video footage, event recordings), a copyright / licence clause is essential — under the Copyright Act, 2000 the photographer or videographer holds the copyright unless assigned in writing, so decide up-front whether the client is getting an ownership assignment or just a usage licence. Where the event involves the artist's / performer's name and image, an appearance-and-image licence should be part of the deal.

Contract types in this category

Frequently asked questions

What happens to the advance if the client cancels the event?: Whatever the contract says. A standard structure is a graduated cancellation policy: full refund of the advance if cancelled well in advance, partial refund inside a shorter window, and full forfeiture (or even balance owed) if cancelled within a few days of the event when the vendor has already committed non-refundable costs. Do not leave this blank — 'we'll figure it out if it happens' is exactly where 90% of event disputes come from.
Who owns the photographs / video footage after the event?: Under the Copyright Act, 2000, the photographer or videographer holds the copyright unless they assign it in writing to the client. If the client wants full ownership (right to reuse, licence to third parties, sell prints, etc.), include an express written IP-assignment clause. If a usage licence is enough for the client's needs (personal use, social media), spell out the licence scope explicitly and any restrictions on the photographer's own portfolio use of the images.

Events, Entertainment & Media

Frequently asked questions

What happens to the advance if the client cancels the event?: Whatever the contract says. A standard structure is a graduated cancellation policy: full refund of the advance if cancelled well in advance, partial refund inside a shorter window, and full forfeiture (or even balance owed) if cancelled within a few days of the event when the vendor has already committed non-refundable costs. Do not leave this blank — 'we'll figure it out if it happens' is exactly where 90% of event disputes come from.
Who owns the photographs / video footage after the event?: Under the Copyright Act, 2000, the photographer or videographer holds the copyright unless they assign it in writing to the client. If the client wants full ownership (right to reuse, licence to third parties, sell prints, etc.), include an express written IP-assignment clause. If a usage licence is enough for the client's needs (personal use, social media), spell out the licence scope explicitly and any restrictions on the photographer's own portfolio use of the images.